This is an exciting opportunity as the Secretary / Receptionist will report into the Office & Manager. This role includes providing administrative support to the team, telephone and reception duties and associated administration duties.
Your duties will include but not be limited to:
- Receptionist duties to include call handling and transferring via the firm's main switchboard.
- Providing administration support for the team including correspondence to and from clients; preparing inventories of productions for hearings and maintaining files in good order.
- Formatting and proofing documents and correspondence
- Assisting with the ordering of office supplies.
- E-filing and manual filing and archiving.
- Sending correspondence on behalf of the team to clients and third parties.
- Supporting the firm's charitable initiatives with administrative assistance.
- Administering the onboarding of new client accounts, amending existing client accounts and related details.
- Diary management.
- Assisting with the firm's marketing initiatives as required including client alerts; training arrangements; and client engagement correspondence.
To be a successful candidate:
Successful candidates must have proven success and experience in a similar role. You will need have an excellent telephone manner and excellent communication, time management and organisational skills. A respectable knowledge of Microsoft Office. You must have an ability to work on your own initiative in a fast-paced office environment as part of a supportive and professional team.
